Storage and Filing Cabinets

Office storage Solutions

Office storage solutions are essential for keeping a workspace organised and efficient, allowing for easier access to important documents and supplies. 

Office cupboards

Office cupboards are versatile storage solutions that provide ample space for storing various items, such as files, documents, and office supplies. They come in a range of sizes, materials, and designs to fit different needs while ensuring documents can be locked safely. Office cupboards are a great way to keep clutter off desks and floors, creating a more organized and productive workspace.

Office drawers

Office drawers are an essential component of any workspace, providing convenient and accessible storage for documents, files, and stationery. They can be freestanding or built into a desk, and typically come with locking mechanisms for added security. Office drawers are available in various sizes and styles, from minimalist to decorative, and can help to keep a workspace tidy and efficient.

Under the desk drawers

Under the desk drawers offer convenient and easily accessible storage for documents, files, and personal items in modern workspaces. They can be mounted on casters for mobility and are typically designed to fit under a desk or workstation, saving floor space.

What Are Filing Cabinets?

It is essential to invest in quality office storage solutions to keep a workplace organized and increase productivity. 

One of the best ways to organize documents and information in a workplace is in filing cabinets that provide excellent storage solutions. These are enclosures with different types of drawers to store papers in folders in a categorized manner. 

Office cupboards, file drawers, office storage cabinets, desk with file cabinets, shelving units are some of the leading solutions that help store and retrieve important documents. 

Uses Of Filing Cabinets

Offices need filing cabinets for various reasons that include:

Better Organization

There are several important documents and files that office workers have to deal with daily. Filing cabinets help organize these files and folders by storing them systematically in a designated place, so it is easier to retrieve documents and no information is misplaced, increasing productivity. 

Secure Information

Any workplace has a hierarchy of people working, making some information off-limits to those at the lower level. There could also be sensitive information that you need to secure properly and make it inaccessible to others. In any case, filing cabinets are a great way to store such documents, where different locks can also be used to reduce access. 

Furthermore, offices can use fireproof cabinets, making documents further secured. 

Compact Storage

One of the best uses of filing cabinets is storing large amounts of documents and files in stacks, so they occupy less floor space. Instead of papers piling up on desks, resulting in a mess, these cabinets keep everything compactly stored in one place. 

Filing Cabinet Types

Here are some of the many filing cabinet types available to cater to the different needs of offices. 

Vertical Files

These types of cabinets have narrow drawers with a good depth that allows personal files’ storage. Even though it stores fewer documents, it is great for daily use as it offers better accessibility. Additionally, it takes less wall space, but the drawers need more clearance for opening than shallow drawers. 

Lateral Files

Lateral file drawers are wide and shallow to store high volumes of files. However, in areas that need more filling in a compact space, these drawers work with their shallow extensions. For example, they are wide enough to store letter- and legal-sized documents and arrange them in front-to-back or side-to-side configurations. They are also low enough to be placed under a workstation. 

Tambour Units

These have doors and are side tab files that can fold back inside the storage unit. It works best in compact spaces where it is not easy to open large doors. 

Mobile Files

As the name suggests, mobile files are those cabinets that have wheels. These are generally vertical files with a maximum of two drawers’ options to fit under workstations. However, there are larger files too. In any case, there are lockable casters to prevent the cabinet from moving. 

Filing Cabinet Materials

Filing cabinets come in various materials:

Metal 

Metal filing cabinets and metal storage cabinets are popular choices in office storage for their sturdiness and strength. These can be found in several colors and give a professional outlook to the entire office. 

Wood

For those who wish to keep a traditional vibe in the office, wood cabinets are a great choice. Wooden file cabinets are available in oak, beech, walnut, and maple finishes. With a great appearance, they are strong, hard-wearing, and long-lasting. 

Plastic

Plastic cabinets are a cheap option available in various shades. However, they may not be secure or durable enough in busy workplaces. As a result, they are better used in homes. 

Features

There are several features of filing cabinets to choose from to optimize the storage system of a workplace. 

Locking System

Locks are an essential part of filing cabinets and storage cabinets to store sensitive information. Lock styles can vary for different office file cabinets, like key locks in some models. Even if there is a 2 drawer file cabinet, there are mechanisms to ensure that each is locked separately. 

Some cabinets can also have lockers and safes that keep access to confidential information limited. 

Fireproofing

Offices need to have a fireproof system that prevents essential documents from getting destroyed in a fire. Fireproof file storage cabinets protect paper documents and digital media for a specific time when a fire breaks out. 

Automated

Automated storage systems help make the filing process more manageable. The vertical shelves rotate to bring documents, binders, files, supplies, and computer media forward to a work center, making it easy to access and stack them. 

Conclusion

It is essential to invest in a sound office storage system that keeps documents organized, secure, and easy to retrieve, so important information is not misplaced and can be easily accessed at the right time to avoid delays and improve productivity.